Share a page

There are three ways to share a page, and they do different things:

Share with people, by link, or publicly

1. Open a page of your own and choose Share, the icon just before ⋯ beside its title.
2. Type one or more email addresses and choose Share.

Someone who uses Cranes gets an email and finds the page under Shared with you in their sidebar. Someone who doesn’t is invited to join.

Then choose Who can open the link:

• Only people you add: only the people listed, signed in with that email.
• Anyone in Cranes with the link: anyone signed in to Cranes who has the link can read it and add it to their Shared list.
• Public, in the Library: anyone can read it, even without Cranes, and it’s listed in the Library. Cranes asks before making it public.

Copy copies the link.

They always read the page as it reads now. It shapes their own answers, credited to you, in Cranes threads and in their AIs. It never becomes part of their thinking, and it’s never used in a team’s or a group’s answers. They can choose Make it yours… to take a copy into their own thinking, which no longer updates from you.

The Share popover shows how many people have the page in their Shared list and how many made it their own. Choose × beside a person to stop sharing with them, or Stop sharing to end it for everyone. The link stops opening, and anyone who made it theirs keeps their copy.

When the page changes

A share follows the page through redrafts, the way your pins and names do. If you archive the page, Cranes retires it, or a redraft leaves no clear match, the people you shared it with keep its last version, marked as no longer updated. It stops shaping their answers and leaves the Library. To point them to the page that continues it, open Share and choose a page under Continue it in…, or do the same on Home under Needs a look.

In a team

In a team workspace, sharing your own pages this way is off until an owner or admin allows it. If you don’t see Share, ask them. See People and roles on a team.

Share a copy with the team or a group

1. Open the page and choose ⋯ beside its title.
2. Under Share what it says now, choose With the team (Everyone) or a group.

The page’s text, as it reads today, becomes an entry in that place, credited to you, and the place starts learning from it as one member’s view. The page stays where it was and now says where it was shared.

The copy doesn’t update by itself. When your page changes, it says “It has changed since,” with Share the update. Stop sharing, on the page, removes what you shared from that place, along with anything it learned from it.

You can share from your own pages, Everyone’s, or a group’s, to Everyone or any other group you’re in. From one group to another, the menu says who will see it, such as “Everyone in Sales will see it.”

In a team, owners and admins also see With the team, adopted as the team’s. See Adopt a page as the team’s position.

Move a page of your own

On your own pages, Move to the team or Move to a group, in the same menu, shares and archives in one step. Use it when a page belongs to shared work rather than to you.

• In a group, or in Everyone when you’re an owner or admin, the page appears there at once as your credited page and opens in its new home.
• Otherwise Everyone learns it like any shared copy.

Your page is archived and reads Moved to…, with Move back to take it back.

Whole topics

A topic’s ⋯ menu offers the same: Share its pages shares each live page in it, and Move to… moves the topic with its pages. A moved topic arrives as a topic of the same name; shared pages are arranged by the place they land in.

Nothing is ever shared or moved into anyone else’s own thinking. Separately, Cranes may show a page as adding to a wider place’s page on the same subject, seen only by people who could already read it. See Pages that add to a wider page.